BRFC EXECUTIVE MEETING MINUTES          Tuesday, January 23^rd 2007

 At the first Executive Meeting of the Club, held at the Clubhouse on Tuesday 23rd January 2007. the following were in attendance. Hedley Benyon, Darlene Downey, Jamey Vickery, Mike Curan, Dack Heslop, Joe Deslippe, Chris Allen, Kirk Robertson, Rick Deslippe, Kyle Goodlet, Chuck Butler, Dave Waldock, Lucia Tumber and Graham Parker

Senior Men's Teams' Coach 

After briefly reviewing the minutes from the 16th December, 2006 meeting, Senior Men's Team Coach Chris Allen made a presentation. Chris drew attention to the following:

    The Senior Men's teams are currently in need of a 2nd XV Team Coach.

    Indoor Training for all members will begin on Tuesdays 7:00 -9:00 pm at Havergill College, commencing

             January 30, 2007. B.R.F.C. will be invoiced at $100/hour.

    BRFC. has booked the University of Toronto training hangar on Saturday nights for the month of March

             from 7:30–8:30pm at 250/hour. Training sessions are also booked at the Hanger on Saturday

             afternoons from 4:00 - 7:00 pm at $196/hr for the first three weeks in March.

     For Senior Men's training Chris has suggested a change to encourage better attendance, more game

              time for players and social evenings on Tuesdays for players and other members

             Tuesdays: 6:30 - 7:00 pm Skill Development

                             7:00 - 8:00 pm Game

             Thursdays: Pre-game practice

Executive Reports:

President’s Report: -   Due to the financial situation of the club, Brampton's executive has agreed that we cannot afford to give money to other Rugby Leagues. Despite this decision, the BRFC supports all players who wish to try out and play for any of the Super League teams. 

Fixtures Report: - The Men’s season will start after the May long weekend.  Due to this late start, an extra week of play has been scheduled in July.  The women’s schedule will be available soon. Currently, there is little conflict with Super league games.  In order for a game to be rescheduled, a minimum of 4 players must have conflicting game schedules.

     ORU First half due date The first half payment is due March 1^st and at this time the senior fixtures secretary will be provided with the names of all club/teams which have paid. He will base the schedule on this information, and if payment is not received by the deadline, this team will not be included in the league schedule.

       Drop Dead Dates The schedule will be established by April 15^th which will be the drop dead date for removing a team.  If a team is entered into league play and pulled out after April 15^th, the club will be liable for the 2^nd half payment of the dues immediately.

         Senior Team                                     April 15^th

         2^nd half payment for senior dues         July 30^th

         Payment for Jr. Teams                      June 1^st

        Drop dead date for Jr. Teams              June 7^th

      Defaults: All teams in league play will be assessed and billed a fee of $150 per default PLUS THE

REFEREE’S match fee (if they are not properly notified by the Thursday 9 pm deadline) which will be due immediately upon receipt of the invoice.

Women’s Report: - The Junior Girls' team needs a coach.  An e-mail has been sent to all high school Rugby coaches.  Darlene will contact Michaela Jeffs and Jen Clark.  Brooke Hilditch has expressed interest, but she will need help due to the time commitment.  Please contact Amanda Corsetti at acorsetti@gmail.com if you know someone who might be interested.

Membership Report: - Jamey will email Club members outlining the price of membership.  Membership prices have increased due to insurance.  However, the new dues extend insurance to training sessions. The fees are as follows:

                        Minis                   $ 120

                        Juniors                $ 170

                        U21                      $ 245

                        Senior Men          $ 380

                        Senior Women     $ 280

                        Social                   $  50

 Jamey has created an information sheet that will be handed out at Junior Registration Day on 14 April 2007. This package suggests not only how parents can volunteer, but offers a list of ideas of how parents and players can help the Club.

A solution is needed to solve the high number of different payments we make to the ORU, and the number of people handling money. Jamey will review online payment option. Note: Lee McDonald is handling registration for the women’s team.

Discussion on lottery license was tabled to the next meeting.

Correspondence on Membership included notification that All clubs must have enough registered players (15 per team for seniors, 18 per team for juniors ) to meet the commitment made for the entry of teams into League play.  The minimum registration numbers must be in place NO LATER than 1st April 2007.

Sponsorship Report

The sponsorship package still needs revision. Kirk will keep the executive updated with respect to details of lease, and will soon have final copy.

Treasurer’s Report

Graham provided details on the Club’s financial position. We need to continue encouraging members to pay early membership to help pay the BRFC bills.

Clubhouse Manager’s Report

The Executive decided that it is in the Club’s best interest to rent out the facilities for Superbowl Sunday, as a company has already expressed interest.

Jim Wilson has provided Lucia with a list of repairs and maintenance that need to be done in the Club house. The full list will be provided to Hedley and he will prioritize these.

Further issues in this portfolio were tabled to the next meeting.

 Webmaster’s Report

Brief review of Keith’s notes. Items tabled to next meeting.

Next Meeting The next Executive meeting will be held Friday 3rd February 2007.