BRFC EXECUTIVE MEETING MINUTES          Tuesday May 22nd 2007

Present:   Lucia Tumber, Chuck Butler, Jamey Vickery, Darlene Downey, Malcolm Kelly, Amanda Corsetti, Kirk Robertson, Kent Tumber, Matt Cappuccitti

Regrets:  Dave Waldock, Graham Parker, Keith Wilkinson

Correspondence

To meet requirements set by ORU, the Club needs a spinal board.  Discussion of Emergency Action Plan (EAP).  Chuck to follow up. Players insurance policy will be kept behind the bar. On the subject of Registration of high school, college, university, social members, and volunteers, everyone needs to be insured due to insurance regulations.

Director’s Reports

1. President’s Report

     1.1 Kent Tumber was elected as BRFC Vice President.

     1.2 Renewal of lease: The lease is being reviewed from a legal stand point by Chris Leitch’s father.  At 

           present, it is not clear who holds the lease. Matt to call city and create standard renewal lease

           form.

2. Treasurer’s Report

The Treasurer submitted his report , but was unable to attend.

3.Membership/Registration Report

     3.1 List was sent prior to the meeting highlighting members who have unusual amounts of fees owing to

           the Club, and any outstanding dues.

     3.2 Raffle is scheduled for June 2^nd, Dar to e-mail Gavin asking members to donate prizes. At present,

          Jamey donating Jays tickets, Dar donating wine, and Dave Waldock will be asked about Rugby

           balls.

     3.3 Peel Rugby All Star game: Jamey organizing event which is occurring June 4^th at the club.  As it is

           a BRFC initiative, there will be no charge for use of facilities; however, proposal is that Peel cover

            the costs of referees.

4. Sponsorship Report

      4.1 Matt in contact with Regal Crafts Homes.

      4.2 Kirk has yet to hear from members of Brampton Board of Trade,

      4.3 Minis Parents to be approached again in terms of sponsorship.

      4.4 Kirk to contact Keith with regards to posting request for sponsorships from our members.

      4.5 Steam Whistle:  Have given money.  Still need logo on jersey sleeve.

5, Fixtures Report

      5.1 No XL match on June 3rd.

      5.3 Need to add pre-season junior matches to multi schedule   

      5.4 Soccer contract:  Brampton Stallions will use Field 3 on Tuesday nights and will have access to

            facilities.  $80/week given in installments; must have payments 2 weeks in advance.

6. Women’s Director Reports

      6.1 Decision to stay in TRU

      6.2 Jerseys ordered.  Expected mid-June.

      6.3 Juniors start in 2 weeks.

7. Clubhouse Report

      7.1 All rental agreements/decisions to be made by Lucia.This includes decisions regarding damage

           deposits.

      7.2 June 5^th Tonyrefrail social night cancelled.  June 2^nd/3^rd events still happening.

      7.3 Maintenance issues [included in report]

      7.4 Ultimate Frisbee group will be cleaning and finishing the kids playground as their contribution to the

           Club this year. Lucia to send them a huge thank you and notify Keith as we would like them

           recognized on the website.

      7.5 May 10^th rental to Peel Board:  Lucia, Kirk and Chuck to follow up.

8 Webmaster

      8.1  Keith suggested a welcome package for new and interested players.  Darlene to complete.

9 Social

      9.1 June 2^nd party: Golf Pros and Tennis Ho’s.

      9.2  Raffle: Club raffle during the day.  Separate raffle to be held at night.  The women’s team is

            responsible for selling tickets during the party.

            9.3 People needed for clean up.  Bartenders not responsible.

    9.4 Bracelets to be issued at the door to indicate age of majority.

          location to the BRFC.

New Business

          Unnecessary copying of email…only email those involved!

           Bill for parking lot.  Darlene to submit to Lucia.

Next Meeting

 Tuesday June 12^th at 6pm

Adjournment